Helios
Cohort Management & Workflow Automation
Eliminate administrative friction across the learner journey. Certificate engine, automated communications, journey trigger workflows and cohort analytics. PWA enabled for assessor mobile use on site.
From Manual Administration to Intelligent Automation
Practitioners spend hours on certificate generation, file organisation, learner communication and progress tracking. Helios automates repetitive workflows whilst maintaining quality control and audit trails.
Platform Capabilities
Universal Certificate Engine
Generate professional certificates from Zeus portfolio data. ARETE layer completion, character development progression, custom branding. PDF export with digital signatures.
Folder Guardian
SharePoint integration via Microsoft Graph API. Automated folder creation, document upload and permission management. Eliminates manual file organisation across hundreds of apprentices.
CommsHub
Automated learner messaging via WhatsApp and email. Review reminders, progress congratulations, intervention alerts. Template library with merge fields for personalisation.
Journey Triggers
Event based workflow automation. Layer completion triggers certificate generation. Portfolio gap triggers tutor notification. Review deadline triggers learner reminder. Conditional logic for complex scenarios.
Cohort Analytics
Live dashboards showing layer completion rates, portfolio evidence gaps, review schedule compliance. Filter by tutor, programme, start date. Export reports for quality meetings.
PWA Mobile Access
Progressive Web App optimised for assessor mobile use during on site visits. Offline capable, home screen installation, push notifications. Works on any device without app store downloads.
Automate Administration, Focus on Learning
Practitioners regain hours weekly when workflows run automatically.